Booth Guidelines

REGIONAL (CULTURAL) BOOTHS


  1. A Cultural/Regional booth is a showcase of identity, culture, traditions, heritage, tourist attractions, history, as well as values recognizable to the regional or cultural/ethno-linguistic group being represented. Please see tips below on designing a cultural/regional booth.

  2. Cultural/Regional booths are free of charge.

  3. No electricity will be provided to regional/cultural booths.

  4. The size of the booth is 3m x 3m. One (1) table and two (2) chairs will be provided. The participant may wish to bring more chairs and tables, as they deem necessary.

  5. A cultural/regional booth may showcase the following: 

    1. Cultural items, including clothes/textiles, crafts, musical instruments, etc.  representative of  the region or cultural/ethno-linguistic group in the Philippines. 

    2. Food distinct to the region or culture being represented for taste and/or sale at the booth.

  6. Selling of cultural items (clothes, textiles, crafts, etc) and food products  nuts, dried and dehydrated fruits, packed/sealed snacks, and other pre- cooked and/or packaged food items shall be allowed. NOTE: Food and drinks must be labeled properly, with ingredients and relevant information on allergenicity. If pre-packed or made, the package must bear the “Best Before” or “Expiry” date. Food preparation and cooking (with butane or gas) and/or grilling with charcoal at any of the booths is NOT ALLOWED. Open fire is strictly prohibited at the port venue. 

  7. Displayed items, for the appreciation of guests, must be properly labeled with names and/or description. 

  8. Participating booths that will offer pre-cooked food are responsible for ensuring that proper food handling measures as required by relevant authorities is observed. Ideally, those handling food items bear a “carnet de manipulador de alimentación”.

  9. Each participating booth must install provision for garbage.

  10. Organizations or individuals interested in securing cultural/regional booths shall propose or express intent to participate by sending an accomplished application form to the Booth Committee. The organization or individual shall then receive confirmation if their/his/her booth proposal is approved. The Booth Committee reserves the right to join together organizations applying to represent the same region.


NOTE: Cultural/Regional Booth’s primary purpose is to showcase identity, culture, traditions, heritage, tourist attractions, history, as well as values. Selling, while it is allowed, should come secondary. At the end of the event, the booth with the best display, design and offer shall be given a special award.


Useful Tips in Setting a Cultural/Regional Booth:


Choose a theme: The first step in creating a cultural booth is to choose a theme that represents your community's cultural heritage. This could be anything from traditional dances, music, cuisine, clothing, festivals, or arts and crafts.


Design. Once you have decided on the theme, it's time to design the booth. Choose a color scheme and create a backdrop that reflects your community's culture. Use props such as traditional decorations, textiles, or crafts to make your booth visually appealing and attractive.


Display unique items. Display traditional items such as clothing/textile, jewelry, tools, musical instruments, or artwork to showcase your community's unique culture and heritage. Ensure that the items are labeled and descriptions are provided for the appreciation of the visiting public.


Provide Information: Provide information about your community's culture, history, and traditions through posters, brochures, or handouts. This information will help visitors to better understand and appreciate your community's culture, heritage, and values.


Offer Traditional Food/Drink: Offering traditional food is a great way to introduce visitors to your community's culture. Provide samples of traditional dishes and recipes along with explanations of the ingredients and cooking techniques used.


Be interactive: Engage visitors with multi-sensory and interactive activities, such as traditional games, dance lessons, or craft demonstrations. 


Be Cultural Ambassadors: Engage with visitors by sharing stories, answering questions, and providing additional information about your community's culture. This will create a welcoming and interactive environment that will encourage visitors to learn more about your community's cultural heritage.



COMMERCIAL – FOOD 


  1. The fee for the commercial (restaurant) booth is 150 Euros.  

  2. The size of the booth is 3m x 3m. One (1) table and two (2) chairs will be provided. The participant may wish to bring more chairs and tables, as they deem necessary.

  3. Personnel of the Food Booth must bear a “carnet de manipulador de alimentación” and must have knowledge on proper food handling as required by the relevant authorities.

  4. Each participating booth must install provision for garbage.

  5. Food products must be labeled properly, with ingredients and information on allergenicity. If pre-packed/made, the package must bear the “Best Before” or “Expiry” date.

  6. Information on the venue’s electrical capacity will be shared in due course. 

  7. Heating of food through electric-powered cooking devices is allowed, but grilling with charcoal and cooking using butane gas or through any means using open fire is not allowed. Open fire is strictly prohibited at the port.

  8. Selling of drinks at the Food booth is NOT ALLOWED.

  9. Each participating booth must install provision for garbage.


COMMERCIAL – NON-FOOD


Non-Food

  1. The fee for the commercial (non-food) booth is 150 euros. Please contact the Booth Committee for information on sponsorships.

  2. The size of the booth is 3m x 3m. One (1) table and two (2) chairs will be provided. The participant may wish to bring more chairs and tables, as they deem necessary.

  3. There will be no electricity at the non–food booth. 



INGRESS / EGRESS


Information on specific timing for ingress and egress will be provided by next week. Participating groups are responsible for ensuring an orderly egress after the event. 


DEADLINE OF SUBMISSIONS FOR ALL APPLICATIONS WILL BE ON TUESDAY, 09 MAY 2023 at 12 nn.